• AP/AR Specialist

    Location US-IL-Chicago
    Posted Date 1 week ago(12/5/2018 4:40 PM)
    Job ID
    # Positions
    Accounting/Finance - Accounts Payable/Receivable
  • Overview

    General Summary

    Performs the job functions of the Accounts Payable Clerk, Accounts Receivable Clerk or both according to established policies and procedures. Verifies accuracy of employee expense reports and/or vendor invoices for purchases and processes same for payment in a timely manner. Contacts vendors, Purchasing, and appropriate personnel in order to ensure receipt of ordered items, and computes entries on invoices to determine prices and discounts. Batches and keys invoices required to prepare checks and update information in accounting system. Maintains files of invoices and documentation, generates and balances routine reports, answers inquiries from vendors and other company personnel, and performs other related duties. Responds to customer requests for information.



    Essential Job Functions


    1. Processes vendor invoices for payment. In doing so, reviews invoices received, and checks math in order to verify accuracy of all data.
    2. Ensures timely and accurate accounts receivable processing. In doing so, reviews payments received, matches with appropriate accounts, enters required data into computer database, and verifies accuracy and completeness.
    3. Applies appropriate codes, expense account classifications, purchase order numbers, and so forth in order to maintain an audit trail on all invoices processed.
    4. Responsible for data entry of vendor invoices. Batches invoices to be paid. Completes month-end accounts receivable reconciliation which includes compiling monthly reports, identifying and resolving discrepancies, and recording adjustments.
    5. Researches invoices and/or payments based on calls from vendors or regional offices. Ensures resolution of discrepancies.
    6. Responds to requests from tenants for information and documentation which includes providing account balances, charges and the like and forwarding copies of invoices and related materials.
    7. Interacts daily with regional personnel regarding posting of charges, credits, cash, check clearance, stop payments, and related issues.
    8. Performs a variety of related administrative duties such as maintaining accounts payable files, and accounts receivable files, answering routine inquiries from vendors, taking and relaying messages, typing various forms and correspondence, and the like.
    9. Assists with the annual audit by providing necessary documentation to support various payments, receipts, and journal entries.
    10. May assist in carrying out other department functions in response to workload demand and staffing shortages.
    11. Performs other duties as assigned, some of which may be essential to the job.


    Knowledge, Skills, and Abilities

    1. Four –year college degree preferred.
    2. Good interpersonal and telephone communication skills as well as organizational skills.
    3. Willingness to learn new department functions outside of day to day responsibilities.
    4. Computer skills necessary to enter and manipulate words and data and use standard microcomputer-based software to communicate with others, prepare documentation, and/or analyze data.
    5. Internal Contacts: All departments / regional offices for invoice approvals, payment status, and the like.
    6. External Contacts: Vendors to verify and confirm purpose of charges, inform of any errors, or receive copies of invoices; bank to check clearance or stop payment.
    7. Tenants: Responds to Tenant inquiries regarding balances, charges, etc.


    Physical Requirements

    1. Work requires sitting for extended periods of time while entering date into computer system.
    2. Work requires occasionally stooping and bending.
    3. Work requires occasionally reaching and grasping with arms and hands.
    4. Work is performed in a normal office environment where there are relatively few physical discomforts due to dust, dirt, noise, and the like.

    Equal Employment Opportunity
    First Industrial Realty Trust, Inc. is an Equal Opportunity Employer Committed to Diversity, M/F/D/V


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